REAG/GARP 2.0

The Federal Office for Migration and Refugees is committed to continuously developing existing processes as part of the REAG/GARP 2.0 funding programme. This also includes optimising the reimbursement procedure. The following information is intended to help facilitate the processing of reimbursement applications and serve as an aid for the offices submitting applications (AÜS). The REAG/GARP 2.0 funding programme in the current version at the time of the REAG/GARP 2.0 application in conjunction with Annex 1 serves as the basis for this.

As listed in Annex 1 of the REAG7GARP 2.0 funding programme (as of 11.09.24) in conjunction with point 6.2 of the funding programme, all applications for reimbursement and the associated documents - in particular the fully completed acknowledgement of receipt - must be uploaded in the online application module (OAM) in the ‘Submit reimbursement documents’ section.

Alternatively, the refund application and the associated documents can also be submitted within six weeks of departure in the OAM via the module for the digital transmission of documents.

Please note: Reimbursement documents submitted in the OAM under the heading ‘Manage applications’ cannot be taken into account for the processing and verification of reimbursements.

In principle, costs can only be reimbursed for the services approved in the funding decision and paid for by AÜS. We are aware that some regulations and requirements involve additional work for AÜS. However, this is due to the provisions of the AMIF and the Federal Budget Code.

The AÜS is responsible for submitting the necessary documents and evidence or supporting documents to the BAMF in accordance with the formal requirements (see Annex 1 to the REAG/GARP 2.0 funding programme). If the documents and evidence submitted do not meet the stated requirements, the BAMF reserves the right not to make a refund or only to make a partial refund.

The requirements for providing evidence and supporting documents are listed in Annex 1 to the funding programme under point 1.3 ‘Providing evidence and supporting documents ’.

In order to enable efficient processing of reimbursement applications, the bank details stored by AÜS in the OAM must be kept up to date and also noted on the acknowledgement of receipt (AO).

As described in Annex 1 to the funding programme under point 1.2.4 ‘Mandatory information ’, all fields on the acknowledgement of receipt must be completed in full. The EB must be signed, stamped and dated.

The OA number of the funding application must always be stated as the purpose of use (in addition to any internal AÜS cash reference numbers) so that the reimbursement application can be allocated accordingly.

If the proof of travel costs to the place of departure by public or non-public transport consists of several pages, all pages - as described in Annex 1 to the funding programme under point 1.2 ‘Requirements for reimbursement of the costs incurred by the AÜS by the BAMF’ and 1.3 ‘Proof and documentation ’ - must be duly signed and stamped and attached to the EB. Incomplete documents cannot be considered. In this case, the BAMF will ask the AÜS to resubmit the documents.

If the bank details on file with the BAMF change, the BAMF must be informed of this in advance. In such cases, the BAMF reserves the right to obtain confirmation by telephone and in writing from the AÜS.

The BAMF endeavours to process and pay out submitted documents within six weeks. Please refrain from sending payment reminders after four weeks or earlier.